Record of Proceedings
IITB Union Management Consultative Committee Meeting
January 15th, 2007

In Attendance:

CO-CHAIR Louis Belley, PIPSC
CO-CHAIR Sylvie Bussière, Director General Consulting Service
CO-CHAIR Chris Brennan, ADM
Michael Clement, President of Local 70707
Robert Davidson, Chair PIPSC National Consultation Team
Tammy Rowe, Labour Relations Advisor
Michael Czwarno, PIPSC
Brian Henderson, Director ITC Moncton
Sébastien Demers, Team Leader Human Resources
Johanne Roberge, Director, Consulting Services
Jacques Lambert, CEIU

Regrets:

John Ferguson, President, CEIU, Belleville
Micheline Nadon, Labour Relations Advisor
Jacques Perrin, CEIU
Luc Carrière, PIPSC
Richard Potvin, Director, Human Resources

1- REVIEW OF THE AGENDA

The Agenda was accepted and six additional items were added: Organization Transition, Actings, Acting CS-03 posting, Telework, Telecom and Job Fair. Louis Belley reminded everyone that we all agreed a long time ago that all agenda items should be sent in advance of the meetings and that the co-chairs review all agenda items before they are confirmed on the agenda.

2- REVIEW OF THE NOVEMBER 6th, 2006 RECORD OF PROCEEDINGS

The Record of Proceedings was accepted.

3- CAREER STREAM

Johanne Roberge went through the presentation and gave an overview of the IITB Career Streams. This is an additional tool to provide employee’s with a career stream but is not intended to change staffing or classification processes. Slide 6 depicts the four career streams. Originally there were three streams including Technical, Change Management and People Management. Focus groups were conducted and the feedback came back that employee’s didn’t see where they would fit. As a result, the fourth stream was added, functional expert. Functional could include planning, human resources, financial etc. The 1st phase of the initiative will give a sense for how much demand there will be. Phase two will include refining the job families with competencies and training and show competencies need to have. Then do a GAP analysis and what an employee needs to do to get there.

This fiscal year, there will be two or three things that employees will see including:

1) Career Stream – Behavioural questions

2) Interim PAA process

3) Skills Inventory

We are currently recruiting change management agents. We will identity thirty and they will do this for 25% of the time or one day per week. The resources will get training. We are looking for thirty at the team leader/manager level.

Phase 2 – Ask for 70 more at any level. Looking to cover geographies. Have received 18 nominations of the first thirty and therefore have a gap and will resend to managers/team leaders to reach the thirty. They will come to Ottawa for the training and the union requested sitting in on this training which was agreed to.

4 – ACTING APPOINTMENTS:

Sylvie Bussière updated that the following strategies will be used to deal with Actings:

1) Take stock of Government wide competitions such as the CS-05 competition at PWGSC.

2) IMIT Candidates that have graduated from the program will be promoted.

3) CS 2, CS 3 and CS 4 competitions will be run.

Eighteen candidates have been acting over 48 months and are to be appointed, 11 have been appointed, 1 no longer in the branch and 2 have been posted and in the process of completing 3034’s for three more to be appointed.

5 – CONFLICT RESOLUTION:

Michael Clement updated that there had been an improvement in this area. A combination of the card that Chris Brennan has given to employee’s stating the values to follow as well as Senior Management being tapped from above has improved dealing with conflict resolution situations.

6 – ORGANIZATION TRANSITION:

Sylvie Bussière indicated that all organizational charts will be looked at from Executive to team leader level. We will be aligning to the administrative assistant model for Service Canada. The steps are to finalize the organizational package and present it to BT steering committee and consult and brainstorm on the organizational design. Should be well positioned by January 23rd, 2007 and will brief the CIO between the 23rd and 26th of January. The package will then be submitted to Finance/Human Resources and Classification for review. Hope to be up and running with the new model and have employees in the right directorate by April 1st, 2007.

7 – OVERVIEW OF ACTINGS

Robert Davidson indicated that the feedback on Actings is that they are done differently across the board. Some areas are open and transparent while others are not. There is some patronage and lack of transparency. There are also a wide array of feelings for union reps. They are being told not to come to management for an Acting. Sylvie indicated that the policy for Actings needs to be followed.

8 – ACTING CS -03

Robert Davidson stated that a competition was posted in Quebec on Publiservice which was open only to within 16 km. of the postal code. The poster closes Friday and every position should be posted nationally.

9 - TELEWORK:

Robert Davidson requested that he is looking for something in writing on what support to give to telework. Do employees go to the home or not, currently there is a mixed bag. This is outside of the telework policy. There are health and safety concerns. Sylvie Bussiere indicated she would raise this.

10 – TELECOM:

Robert Davidson confirmed that there are still regions that have CS’s doing non-CS work. The work description was recently signed for CS1’s and should not have CS’s doing other duties.

11 – JOB FAIR:

Robert Davidson requested that in the future, the union be included and work together on job fairs.

Meeting adjourned at 4:00 pm