Canadian Nuclear Safety Commission Labour Management Consultation Committee (LMCC) Minutes of Meeting Tuesday, June 30, 2009 (1:00 – 3:00 p.m.) Boardroom 12-019
Bonnie Duff, Vice-President, NUREG
Secretary: Tracey Sallie D’Crus, Labour Relations, Classification and Compensation Division (LRCCD), CNSC
Guests: Ginette Simon, LRCCD, CNSC
1) Agenda Items
No additional items added; agenda was approved as presented.
2) Review of Minutes of May 2008 LMCC Meeting
No changes or corrections were presented. Business arising from the last LMCC minutes has been dealt with over the year through ongoing consultations.
3) Update to Terms of Reference (Modification to LMCC Membership)
Ms. Saville provided some background information pertaining to the PIPSC approach to consulting and participation on LMCC. Ms. Harrington offered some observations relating to the various discussions with respect to co-chair representatives at the LMCC meetings. Mr. White added that consultation is different with separate employers in that face-to-face meetings between the Presidents add value. Mr. Binder agreed and suggested that depending on the issues they can be available if needed or requested.
Action: Ms. Saville agreed to the suggested membership changes for the optional attendance of the PIPSC and CNSC Presidents as needed. Amendments to be made as discussed. Terms of reference to be amended, reviewed and re-posted on BORIS.
4) Presentation by Barclay Howden, DG – DRIMPM
Mr. Howden provided presentations on the Harmonized Plan and the Integrated Regulatory Review Service (IRRS) Mission. The Harmonized Plan reflects various improvement initiatives while aligning with the management system. The IRRS was an International Atomic Energy Agency (IAEA) peer review that occurred between June 1 and 12, 2009. The CNSC had invited the IRRS review to assess how we are performing as a nuclear regulator. A report will be drafted by the IAEA and will be provided in draft form to the CNSC. Once the report is finalized, it will be publicly released by the IAEA, and will be published on BORIS by the CNSC. Mr. Binder acknowledged the hard work of CNSC staff in supporting the IRRS mission.
Action: Mr. Howden agreed to communicate with Mr. Crentsil at a later date to provide an in-depth debrief to PIPSC on the IRRS report.
5) Strategic Review
Mr. White presented an outlook on the Strategic Review process currently underway. He elaborated on the context of the Renewed Expenditure Management System and presented the objectives, timelines and process. It is the government’s policy to review the performance of departments every four years. The CNSC is in this third wave of Strategic Review.
6) CSB Policy Suite Renewal
Mr. White provided a timetable over the next three fiscal years for renewing Corporate Services Branch (CSB) policies. He explained the focus of the proposed policy review as well as the policy development approach which includes benchmarking best practices from Treasury Board and other agencies. Some policies need to be developed but others simply need updating.
Action: Consultation with the union will continue as the policy development progresses.
7) CSB Service Improvements
Mr. White presented the approach and the action plan of the CSB service level improvements. He explained that these initiatives are aligned with the Harmonized Plan with the aim to implement efficiencies. He indicated that these service level improvements are to be phased in over the next three fiscal years and will be subject to continuous review.
8) Employment Equity
NUREG requested information on the CNSC Employment Equity Plan. Ms. Harrington indicated that Human Resources Directorate (HRD) is developing an employment equity plan and will consult with NUREG this fiscal year. Ms. Saville asked if CNSC’s challenges were like most other organizations. Ms. Harrington responded that the CNSC is quite representative across the board. CNSC data shows that our workforce exceeds workforce availability for the general population in three of the four designated groups. Ms. Harrington indicated that there are also plans to review the Public Service Employee Survey (PSES) results to see if there are any issues for designated groups. Mr. Crentsil suggested the value of an employment equity advisory committee. The President suggested that a plan needs to be put together first. If issues are uncovered, the parties can discuss this proposal again.
9) Communicating with CNSC site & regional offices
Mr. Crentsil indicated that in calling for issues from his members in preparation for the LMCC, members expressed some concerns with respect to this matter. Mr. Binder reiterated that he is committed to communicating with staff. He has already visited every regional site but one. Ms. Harrington confirmed that all sites were linked into the December year end meeting via teleconference. Mr. White confirmed that concerns with the upkeep of the O: drive may be mis-communicated since BORIS is the official communication site for staff, not the O: drive. The members discussed the upcoming BORIS re-design starting with the introduction of Google Search. Mr. White advised that service is key and that staff should feel comfortable to phone the expertise to get help and support that one would need, for example, technical issues. Ms. Harrington also advised that if there are issues to feel free to bring these items to the information meetings held monthly with NUREG and HRD.
10) Staff access to technical information
Mr. Crentsil identified that this issue may simply be one of perception but stated that staff felt that information is being limited to those working on the new reactor design reviews and that this information could be useful to employees for career development and learning purposes. Mr. Binder stated that staff has to understand that much of the information is protected and that the CNSC has a responsibility to ensure limited number of people have access to it. Mr. Jammal added that once decisions are made, more information will become public, however at this time it is proprietary and protected information.
11) Revenue Spending Authority
Mr. Crentsil requested additional information on the implications of the new Revenue Spending Authority regime. He also requested that Mr. White consider providing some information sessions to staff on this subject. Mr. White provided a high level overview of the RSA regime and agreed to provide information sessions to NUREG Stewards and CNSC staff in the fall.
Action: NUREG stewards will be provided information sessions in the fall (2009) with respect to Revenue Spending Authority.
12) Work at Home: Effective access to the CNSC intranet
Mr. Crentsil enquired about the effective access to the CNSC electronic network. To illustrate his enquiry, he used the difficulties encountered by some staff with the access from home during the bus strike this past winter. Mr. White identified that three elements are being examined that will help this: (1) more secure ID tokens for staff, (2) the CITRIX software being used for remote access is being updated, and (3) CSB is assessing how to improve the current remote access – i.e. being able to print from home. Some of these improvements will be in place by the fall. Mr. Binder added that this is an issue for all staff – including management.
13) Other Matters
Neither side had any additional matters to discuss.
14) Next Meeting
The CNSC suggested November 2009 for the next LMCC Meeting.
Action: Both parties will work to set up a date for a November LMCC meeting.
I have read the above minutes and concur with the content.
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Publish Date: 10-NOV-2009 04:25 PM