Advisory Council Director’s Report
The Advisory Council (AC) was called to order, and the first guest speaker was President Debi Daviau. Debi spoke to the AC on the Board’s Strategic Direction draft items listed below.
Draft Strategic Items:
Mobilization for Success
- Build Mobilization
- Mobilize for Bargaining
- Mobilize for 2015 Election
- Build Research Capacity
- Support Public Interest
- Contracting Out Strategy
Investment for Future Success
- Building Organizing Capacity
- IT Modernization Strategy
- Contracted Out Strategy
- Internal/External Organizing Capacity (Organizational Development)
The President answered AC member questions concerning the above items and the AC agenda included an item to allow AC delegates to provide their input, comments and guidance on the Institute’s Strategic Items.
Our second guest speaker was Vice-President Steve Hindle. Steve provided an update from the Public Service Commission Joint Advisory Council and left the AC delegates with the decision to determine if they wish to engage in broader discussion throughout the year.
National Capital Region (NCR) Board of Director Del Dickson spoke to the AC delegates on the Legacy Foundation. Del reported that so far we have raised 6,000 dollars but stated it is not enough and encouraged all the delegates to do better. Del also explained that the region that raises the most money wins the Legacy Cup. Del further briefed that 20,000 dollars was given to Boys and Girls Club. Del asked that we speak to our committees and add the Legacy Fund notice to newsletters and to donate your incidental travel claims to the Legacy Foundation in support of this initiative.
Shirley Friesen presented a video from the Women’s Caucus that was recorded after the Institute Annual General Meeting (AGM). Shirley further encouraged delegates to show the video at Institute meetings in support of Women’s Day and in support of women’s issues.
Bargaining Mobilization Update
Randy Millage presented and updated the AC on changes to bargaining. Sting the fact that the government continues to change the agenda and initiatives. Randy pointed out that the government continues to lose cases at the Supreme court level as they continue to launch attacks against unions.
Doreen presented the responses to the delegate questions gathered at the previous AC meeting. The AC representatives discussed possible changes to improve the AC with suggestions on when to hold virtual meetings if any.
The following motion was put forth from the discussion:
Request that a separate meeting of Groups presidents and Separate Employers be held in parallel with WGC.
The motion was unanimously supported by all delegates with instruction that the AC Director present the motion in a briefing note to the next Board of Directors meeting for consideration.
Canadian Corporations Act – Presentation by Isabella Roy
The details of how the Institute is organized and the relevant sections of the Canadian Corporations Act were discussed as information for the delegates.
Chief Operating Officer(CCO) and Executive Secretary Eddie Gillis provided a brief on the Institute entities;
Eddie commented that these entities are also governed under the rules of the Canada Corp Act.
RCMP Civilian Members converted to Public Service employees
Thomas Turnbull reported the following:
The Civilian Member (CM) category was originally implemented to provide specialized, technical and operational support that did not exist within the Public Service (PS).
Today, the Public Service is markedly different and there is often overlap between the work of CM’s and Public Service PSE’s.
Having three categories of employee’s means the RCMP must manage different sets of terms and conditions of employment, HR management policies, systems and practices.
The RCMP CM category has different occupational structures from the larger PS, with some occupational groups that are unique to the RCMP and others that are pay matched to Public Service (PS) occupational groups.
The Task Force on Governance and Cultural Change in the RCMP found in its December 2007 report that “we can find no justification in today's modern RCMP for two categories of civilian employees."
The Enhancing RCMP Accountability Act (Bill C-42) included a mechanism by which the Treasury Board (TB) can, at a date that has yet to be determined, deem approximately 4000 CMs to become PSEs.
The Enhancing RCMP Accountability Act (Bill C-42) received Royal Assent in June 2013. Approximately 2500 CM positions are pay matched to PS occupational groups.
The RCMP created a legislative review initiative (LRI) team that is working on reviewing key processes and issues in preparation for deeming.
The LRI Team planned for an implementation date of June 19th, 2014 – 365 days after Bill C-42 received Royal Accent - as the date to have all of its work completed to facilitate the implementation of the initiatives within Bill C-42, including COE.
The work of the LRI team is still ongoing.
I suggested that I bring this information to the Board of Directors for their information and provide guidance to Thomas as this process moves forward.
Institute Strategic Discussion
The Institute Strategic Items were discussed with questions requesting clarification on the items listed. Several other issues were raised over what should be on the list.
Members raised the idea that the Institute should also provide more capacity for Separate Employer support and focus. Currently there are 5 Separate employers attending the Advisory Council but there are in fact 30 Separate employers. The Separate Employers need more attention to educate and motivate there groups.
F5 - Reduce Cost of the PIPSC AGM Resolution
Denis Bourguignon Chief Financial Officer (CFO) and Eddie Gillis CCO provided the total costs of AGMs over years 2010 to 2014.
These costs were not broken down and when questioned about specific costs about staff overtime the delegates were told that all expenses and OT incurred by staff comes under the budgets of their respective division.
Doreen Weatherbie walked through the PIPSC AGM to provide information to those delegates who have never attended the AGM.
Several diagrams of other national union organizations were provided to delegates as examples of how labour unions organize themselves. This generated several questions on the formation, expense and past practices at AGMs.
The AC Delegates went to breakout sessions to capture their questions, ideas and have detailed discussions on the frequency, format and cost of the AGM. These ideas will be reviewed and further discussed at the next AC meeting.
Report submitted by:
The Computer System (CS) Group and Audit Financial and Scientific (AFS) Group presented a motion to propose the following change to the Policy on Institute Groups paragraph 10. Other Meetings of the Group:
Sub-Group Presidents - Annual Meetings
A Group may hold an annual one and a half (1 1/2) day meeting of Sub-Group Presidents. Where that meeting is held on a national basis, it shall be held in conjunction with the Group AGM. Where meetings are held on a regional basis, the meetings shall be held on a Saturday, in the most cost effective location and where possible, combined with other meetings to minimize travel costs.
Where the meeting is held on a national basis and not held in conjunction with a Group AGM the meeting shall be one (1) day on a Saturday, in the most cost effective location.
Institute funding for attendance at a national Sub-Group Presidents’ meeting is limited to the Group Executive and the President (or designated alternate) of each Sub-Group. Institute funding for attendance at a regional Sub-Group Presidents’ meeting is limited to the Group President (or designated alternate), the Regional Representative(s) for that Region from the Group Executive, and the President (or designated alternate) of each Sub-Group.
The motion was discussed and unanimously passed by the AC delegates to instruct the AC Director to propose the motion in a briefing note to the Board of Directors at their next meeting for consideration.