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Health Services (SH) Group


Notice and Call for Delegates

DATE: February 24, 2012

TO: All SH Group Members

FROM: Joanne Bouchard
President, SH Group

The 13th Annual General Meeting of the Health Services Group (SH) will be held on Saturday,
May 26, 2012 from 9:00 a.m. to 5:00 p.m. at the Delta Beauséjour in Moncton.

As per By-Law 9.1.4:

All members of the Group are entitled to attend and speak at Annual General Meetings.

As per By-Law 9.1.5:

Only members of the SH Group may apply and be delegates to the Annual General Meeting. Only delegates shall be entitled to vote.

As per By-Law

There shall be one (1) delegate for every two hundred (200) members of the Group rounded to the nearest two hundred (200). Where possible, these delegates will be regionally apportioned based on the relative population of members in each region.

Based on this formula, the SH Group is entitled to select sixteen (16) delegates, based on the following regional representation.

Region % of members Number of delegates
Atlantic 13.3 2
Quebec 20.3 3
NCR 14.1 2
Ontario 17.7 3
Prairies 22.5 4
BC 12.1 2

As per By-Law

The SH Group Executive shall select the delegates. The decision of the Group Executive will be binding and there will be no appeal process.

R9.1.5.3 Preferential consideration will be given to:

  • Stewards
  • Recommendations from any PIPSC constituent body
  • Members from under-represented professions, departments or regions
  • Any active member who identifies interest in attending.

If you wish to attend as a delegate please submit your name to Janet Milroy, Administrative Assistant (see below) by April 5th, 2012.


Resolutions, in writing, must be received at the PIPSC National Office no later than 5:00 p.m. (Ottawa Time) on May 11, 2012. They should be addressed to:

Janet Milroy
Administrative Assistant, SH Group
The Professional Institute of the Public Service of Canada
250 Tremblay Road, Ottawa, ON K1G 3J8
Telephone: 1-800-267-0446 or (613) 228-6310, Extension 2202
Fax: 1-800-465-7477 or (613) 228-7440

At last year’s AGM a general discussion took place about the Constitution and By-Laws, in order to provide direction to the group executive for their review of the By-Laws. The SH Executive have finalized their review and are proposing changes to the By-Laws. As per the SH Constitution, By-Laws need to be approved by our AGM. The proposed By-Laws are included with this notice of the AGM Meeting.

As per By-Law 11.1:

These By-Laws may be amended at a General Meeting of the Group or by a referendum of the Group. In either case, approval for amendments requires a simple majority of those voting.

As per By-Law 11.2:

All proposals for amendments to these By-Laws shall be submitted, in writing, to the Group Executive.
Proposed amendments may be submitted by any Regular member of the Group. The notice of the Group meeting at which the amendments will be considered, shall include:

a) the article to be amended; and

b) the new wording


1. The section on the Bargaining Committee needed to be moved into the Regulations to allow easier modification. Some of the wording in that section in terms of timing has been eased to allow the SH Group Executive the flexibility to respond to tight timeframes for bargaining which occasionally are imposed by the employer.

2. The addition of a large number of nursing adjudicators to the group has necessitated their representation on the Executive and on the Bargaining Committee.

3. Minor changes to the SH Group Constitution and By-Laws were made to mirror the model by-laws proposed by the Institute By-Laws and Policies Committee.

Publish Date: 27-FEB-2012 03:36 PM
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