This page is now archived. Please visit www.pipsc.ca for the new website and update your bookmarks

logo
The Professional Institute of the Public Service of Canada » News & Events » Events » AGM » 2014 AGM » AGM Resolutions » Resolutions - Amendments to Institute By-Laws

Resolutions - Amendments to Institute By-Laws

B-1 ARTICLE 22 - ELECTION OF OFFICERS AND DIRECTORS OF THE INSTITUTE

Disposition

Carried

22.3.3 Officer and Regional Director positions will use the British Columbia Single Transferrable Vote (BC STV), as described in the BC Citizens Council Technical Report of December 2004.

22.3.3 Ranked Choice Instant Runoff Elections for President and Vice-Presidents

22.3.3.1 For the purposes of this section: (1) a candidate shall be deemed "continuing" if the candidate has not been eliminated; (2) a ballot shall be deemed "continuing" if it is not exhausted; and (3) a ballot shall be deemed "exhausted," and not counted in further stages of the tabulation, if all of the choices have been eliminated or there are no more choices indicated on the ballot. If a ranked-choice ballot gives equal rank to two or more candidates, the ballot shall be declared exhausted when such multiple rankings are reached. If a voter casts a ranked-choice ballot but skips a rank, the voter's vote shall be transferred to that voter's next ranked choice.

22.3.3.2 The President and Vice-Presidents shall be elected using a ranked-choice, or "instant runoff," ballot. The ballot shall allow voters to rank a number of choices in order of preference equal to the total number of candidates for each office; provided, however, if the number of candidates exceeds 10 then there will be a limit of ten choices a voter may rank. A voter may rank less than the total allowed.

22.3.3.3 If a candidate receives a majority of the first choices, that candidate shall be declared elected. If no candidate receives a majority, the candidate who received the fewest first choices shall be eliminated and each vote cast for that candidate shall be transferred to the next- ranked candidate on that voter's ballot. If, after this transfer of votes, any candidate has a majority of the votes from the continuing ballots, that candidate shall be declared elected.

22.3.3.4 If no candidate receives a majority of votes from the continuing ballots after a candidate has been eliminated and his or her votes have been transferred to the next-ranked candidate, the continuing candidate with the fewest votes from the continuing ballots shall be eliminated. All votes cast for that candidate shall be transferred to the next-ranked continuing candidate on each voter's ballot. This process of eliminating candidates and transferring their votes to the next-ranked continuing candidates shall be repeated until a candidate receives a majority of the votes from the continuing ballots.

22.3.3.5 A tie between two or more candidates after the elimination of all other candidates shall be resolved as follows: the candidate who received the most votes on the first round shall be declared elected. If the first round was also a tie, the candidate with the most votes on the second and subsequent rounds as needed would be declared elected. If this process still does not resolve the tie, the winner will be chosen using a coin toss by the Chair of the Elections Committee.

Presentation on BC-STV (PDF) (This document is only available in PDF format)

Handout on BC-STV (with Example) (PDF) (This document is only available in PDF format)

PIPSC National Election Procedures (PDF) Revised (This document is only available in PDF format)

Resolutions Sub-Committee Comments :

No comments provided

B-2 BY-LAW XX Trusteeship (NEW)

Disposition

Carried

XX.1 (NEW) Where the Board of Directors has reason to believe that any constituent body is (a) acting contrary to the By-Laws, Regulations or Policies of the Institute; (b) failing to discharge its duties or; (c) engaging in any other conduct that may place the Institute at risk, the Board of Directors shall have the power to investigate the situation in any manner it may duly authorize provided, however, that the bodies and persons being investigated are notified of the board's actions and are given a fair opportunity to present their case.

XX.2 (NEW) Where investigation substantiates the original evidence the Board of Directors shall have the authority to place the constituent body in question under trusteeship. The period of trusteeship may not exceed six (6) months without a review and renewal of the Board's decision.

XX.3 (NEW) A constituent body may remain in trusteeship up to a maximum of twelve (12) months. After this period, an election must be held within thirty (30) days to select a new constituent body executive.

XX.4 (NEW) Where the Board of Directors obtains evidence in accordance with BL 25.1, but believes it is necessary to protect the Institute by imposing trusteeship before an investigation can be undertaken or completed, the Board of Directors shall have the authority to impose a trusteeship, solely on the basis of the evidence presented, for a period not to exceed sixty (60) days.

XX.4.1 (NEW) It is recognized that the power to impose a trusteeship is an extraordinary one, and must be exercised with great restraint and only in extraordinary circumstances.

XX.5 (NEW) The trusteeship may be exercised by any person or body authorized by the Board of Directors.

XX.6 (NEW) A trustee shall have, as directed by the Board of Directors, the full authority to conduct the affairs of the constituent body, to receive or disburse its funds, and in general, and may carry out the duties which would otherwise devolve upon any member of the executive of the constituent body.

XX.7 (NEW) Whenever a trusteeship is imposed, the body placed under trusteeship shall have the right to have the matter placed on the agenda of the next Annual General Meeting.

Resolutions Sub-Committee Comments :

No comments provided

B-3 BY-LAW 20 VICE-PRESIDENTS

Disposition

Carried

20.4 If a position of Vice-President becomes vacant, the Board shall, at its next regular meeting, appoint an acting Vice-President from amongst the serving members of the Board to fulfill the duties of the position until the vacancy is filled by election. In this case, By-Law 20.2.1 will apply only for the acting period. A special election must be called if the duration of a term is greater than twelve (12) months following a declaration of vacancy.

Resolutions Sub-Committee Comments :

No comments provided

B-4 BY-LAW 21 DIRECTORS

Disposition

Carried

21.5.1 When a Director is absent with just cause for a fixed period of more than two (2) months and whose term of office will expire while on leave of absence, the Board may, at its discretion and subject to the recommendation of the AC Steering Committee or the Regional Executive concerned, fill the vacancy by appointment until expiry of the term of office, provided that the regular election is not scheduled to take place within three (3) months of such appointment. In this case, By-Law 21.2.1 will apply only for the acting period. A special election must be called if the duration of a term is greater than twelve (12) months following a declaration of vacancy.

Resolutions Sub-Committee Comments :

No comments provided

B-5 BY-LAW 17 - COMMITTEES OF THE BOARD

Disposition

Defeated

17.1.3 Composition - All Committees shall consist of five (5) to seven (7) members and, unless otherwise specified, shall include no less than one (1) member from the National Capital Region, and one (1) member from outside the National Capital Region. The selected member shall be qualified for the intended duties within that committee and may report back to their Regional Executive within two (2) weeks of the committee meeting, and wherever possible the members will be from their Regional Executive. Where there is a Vice-President liaison to a committee, the Vice-President does not count as a member of the committee.

Resolutions Sub-Committee Comments :

No comments provided

B-6 BY-LAW 17 Committees of the Board

Disposition

Withdrawn

17.6.1 Composition - There shall be a Committee of the Board to be known as the Finance Committee consisting of five (5) to seven (7) members. The composition of the Committee shall be representative of Audit, Financial, Commerce and Purchasing professionals or members with a professional accounting designation. The Chair shall not be a signing officer of the Institute.

Resolutions Sub-Committee Comments :

No comments provided

B-7 BY-LAW 17 COMMITTEES OF THE BOARD

Disposition

Defeated

17.6.1 Composition - There shall be a Committee of the Board to be known as the Finance Committee consisting of five (5) to seven (7) members. A majority of the Committee shall be representative of Audit, Financial, Commerce and Purchasing professionals or members with a professional accounting designation. The Chair shall not be a signing officer of the Institute.

Resolutions Sub-Committee Comments :

No comments provided

B-8 BY-LAW 17 COMMITTEES OF THE BOARD

Disposition

Defeated

17.6.2 Mandate The Finance Committee shall be responsible to review budgets, financial statements, the management of Institute assets, financial policies and other financial matters of the Institute and shall make recommendations to the Board of Directors. The Institute will ensure that the Finance Committee has access to all financial information required to fulfill its mandate. The financial information could include but is not limited to invoices, receipts and expenditures of the Institute, elected officials, constituent bodies and consultation teams.

Resolutions Sub-Committee Comments :

Implication that the Finance Committee would be doing staff /bargaining unit work.

This would likely increase the budget of the Finance Committee by an additional $30K per year.

The mandate would need to be changed to justify the proposed amendment requesting access to the information.

B-9 BY-LAW 22 ELECTION OF OFFICERS AND DIRECTORS OF THE INSTITUTE

Disposition

Withdrawn

22.3.3.2 The President and Vice-Presidents shall be elected using a ranked-choice, or "instant runoff," ballot. The ballot shall allow voters to rank a number of choices in order of preference equal to the total number of candidates for each office ; provided, however, if the number of candidates exceeds 10 then there will be a limit of ten choices a voter may rank . A voter may rank less than the total allowed number of candidates for each office.

Resolutions Sub-Committee Comments :

No comments provided

B-10 RESPONSE TO MEMBER INQUIRIES

Disposition

Withdrawn

BY-LAW X

X.X (NEW) Written inquiries made by members to the Board of Directors or Executive Committee will be initially responded to within seventy-two (72) hours excluding weekends and holidays.

Resolutions Sub-Committee Comments :

No comments provided