This page is now archived. Please visit www.pipsc.ca for the new website and update your bookmarks

logo

Resolutions - Budgetary

F-1 AUDITED FINANCE STATEMENTS

Disposition

Carried

Be it resolved that the 2015 AGM receive the audited financial statements for the fiscal year ending December 31, 2014.

Resolutions Sub-Committee Comments :

No comments provided

F-2 APPOINTMENT OF AUDITORS

Disposition

Carried

Be it resolved that BDO Canada be appointed as auditors of PIPSC and its related entities, for the 2016 fiscal years.

Resolutions Sub-Committee Comments :

No comments provided

F-3 BUDGET

Disposition

Carried

Be it resolved that the 2015 AGM approve the budget for the period of January 1, 2016 to December 31, 2016.

Resolutions Sub-Committee Comments :

No comments provided

F-4 CHANGE TO THE NAME AND BRANDING OF PIPSC

Disposition

Withdrawn

Whereas “The Professional Institute of the Civil Service of Canada” was founded as an employee association in 1920; and

Whereas the Institute changed its name on July 1, 1950 to the “Professional Institute of the Public Service of Canada” at the time of its incorporation; and

Whereas the Institute was granted labour union status as an exclusive bargaining agent for its first Group in 1967 and;

Whereas Institute members voted at the 2011 AGM to join the house of labour through the Canadian Labour Congress; and

Whereas delegates to the 2012 AGM reaffirmed support for the CLC; and

Whereas the Professional Institute has been a certified labour union for more than half of its 95-year history;

Therefore, be it resolved that the Institute establish a Task Force led by the President to explore a change to the name and branding of the Institute to include the word ‘Union’, coinciding with the 100th anniversary of the organization; and

Be it further resolved that the Task Force submit a report for consideration by delegates to the 2016 Annual General Meeting.

Resolutions Sub-Committee Comments :

Based on 3-5 people, including the President and possibly a board member, the President would favor Webex, teleconference and other cost effective measures to discuss this issue. One or two face-to-face meetings would occur also. Assuming consultant, travel and accommodation costs, the cost of the Task Force should not exceed $25K.

F-5 FUNDING OF CONSTITUENT BODIES IN REMOTE REGIONS

Disposition

Carried

Whereas Nunavut, Yukon and the Northwest Territories have a higher cost of living than anywhere else in Canada; and

Whereas the National Joint Council directives, particularly the Travel Directive, makes a distinction between these three regions and the rest of Canada; and

Whereas PIPSC also makes a distinction between Nunavut, Yukon, the Northwest Territories and the rest of Canada in setting the rates in Schedule A of its Travel Policy.

Be it resolved that the annual allocation for constituent bodies be increased as follows to reflect the cost differences in remote regions:

Nunavut: 175%
Northwest Territories: 140%
Yukon: 120%

Resolutions Sub-Committee Comments :

This would only apply to Branches, Groups and Sub-Groups located in remote areas.

There are 385 regular members and 26 Rands for a total of 411 members that are affected by this request. Using the Regions, Groups, Sub-Groups and Branches method of calculating the annual allowances the incremental costs would be:

BC/Yukon Region: 281 members

Regions: $5/members x 281 members x 20% increase = $281

Groups: $10/members x 281 members x 20% increase = $562

Sub-Groups: $10/members x 281 members x 20% increase = $562

Branches: $10/members x 281 members x 20% increase = $562

Net Incremental cost on annual allowance: $1967

Prairie/Northwest Territories Region: 85 members

Regions: $5/members x 85 members x 40% increase = $170

Groups: $10/members x 85 members x 40% increase = $340

Sub-Groups: $10/members x 85 members x 40% increase = $340

Branches: $10/members x 85 members x 40% increase = $340

Net Incremental cost on annual allowance: $ 1190

Québec Region (for Iqaluit): 45 members

Regions: $5/members x 45 members x 75% increase = $168.75

Groups: $10/members x 45 members x 75% increase = $337.50

Sub-Groups: $10/members x 45 members x 75% increase = $337.50

Branches: $10/members x 45 members x 75% increase = $337.50

Net Incremental cost on annual allowance: $1181.25

TOTAL Net Incremental cost on annual allowances: $4338.25

F-6 REOPENING OF THE PIPSC OFFICE IN FREDERICTON NB (REVISED)

Disposition

Carried

Whereas the Institute maintained a Fredericton office to support the New Brunswick members of PIPSC, mainly those in the New Brunswick Groups; and

Whereas the office was since closed; and

Whereas there have been concerns brought to the attention of PIPSC regarding the lack of representation and support of the members in New Brunswick; and

Whereas opportunities exist to recruit new members from the province of New Brunswick to PIPSC provided that PIPSC has a more visible presence in the province.

Be it resolved that a Satellite Office, located in Fredericton, be established to further support the PIPSC members by December 31, 2015.

Be it further resolved that the PIPSC resource assigned to Fredericton would work out of a home office and therefore would not require a fully functional office.

Resolutions Sub-Committee Comments :

Assuming one (1) ERO, + 25% for fringe benefits, salary and benefits are estimated at: $156,250.

Assuming one (1) AA + 25% for fringe benefits, salary and benefits are estimated at: $68,500.

Rent on a Class "A" of approximately 600 sq ft, including an office, reception and small kitchen and bathroom in Fredericton: $16,800/year on a triple net basis + $1200 for parking.

Travel Expenses: $800/mo = $9,600

Office expenses: $200/mo = $2,400

Furniture and accessories: $6000

All computers, Internet, wireless, telephone system, printers, network and servers: Initial cost and installation of $28,000 plus recurring annual costs of $32,500.

TOTAL: $290,250 per year + initial setup costs of at least $34,000.

Finance Comments :

The costing is based on maximum of one ERO in Fredericton.

ERO + 25% for fringe benefits: $125,000
Travel Expenses $400/mo: $4,800
Travel savings (reduction to Halifax travel expenses): ($10,000)
Office expenses $200/mo: $2,400
Furniture and accessories: $3,000
Tel, internet, etc. $200/mo: $2,400

Total = $127,600

F-7 VISIBILITY ITEM

Disposition

Withdrawn

Whereas it is it important that the members be able to identify with their union; and

Whereas the Institute wants to promote member involvement visibility campaigns;

Be it resolved that the Institute vote a budget for a visibility item worth approximately 10 $ for each member of the Institute.

Resolutions Sub-Committee Comments :

Based on 53,000 members, the cost would be $530,000. The marketing goals of the Institute would typically address the visibility aspect of this request through communications, public relations events, etc. that is already budgeted for.