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Resolutions - Late

L-1 STEWARD POLICY

Disposition

Carried

Whereas there are significant consequences to a stewardship application or renewal not being approved; and

Whereas there is no internal appeal process in place to contest a stewardship application or renewal not being approved; and

Whereas natural justice requires that an individual must have a chance to respond to actions that have a negative impact on them.

Therefore be it resolved that an appeal process be added to the Institute's Steward Policy for Stewards who are not approved or renewed

Resolutions Sub-Committee Comments :

No comments.

L-2 PIPSC NORTHERN ADVISORY COMMITTEE

Disposition

Referred to the Board of Directors

Whereas the Professional Institute of the Public Service of Canada (PIPSC) members living in the north have issues that are unique such as the Isolated Post Allowance (IPA), and the National Joint Council Directives; and

Whereas changes made to these unique issues can significantly impact to our members in the north; and

Whereas there is no formal mechanism for the northern PIPSC members to provide input into these issues;

Be it resolved that PIPSC establish a Northern Advisory Committee to address the issues affecting our northern members and that this Northern Advisory Committee be comprised of one member from each province and territory affected by the changes. The Committee members would be recommended by the Regional Executive for each region; and

Be it further resolved that the PIPSC representatives on the Northern Advisory Committee convene a minimum twice a year to discuss and address all matters of concern to all members in the north.

Resolutions Sub-Committee Comments :

Assuming three meetings per year and considering that BC, AB, SK, MB, ON, QC, Yukon, NWT, Nunavut and the Atlantic region being affected, this translated in 10 members taking part of this committee.

Assuming that all members have two night stays. We also assumed the maximum composite daily allowance for each region as per Travel Policy. Flight assumption is departure from main city in each province, flying to Whitehorse, Yukon the day before the meeting and returning the day following the meeting.

10 members x 3 meetings x Composite Daily Allowances per regions = $3078

3 meetings x $9544 total flight costs/meeting for 9 of the 10 members= $28632

10 members x 3 meetings x 2 nights x $225 hotel = $13500

Compensatory pay: 10 members x 3 meetings x 7 hours per meetings x $50/hour wage = $10,500

Total estimated costs: $55,710.

L-3 PIPSC "SCIENCE NOT SILENCE" AND "VOTE FOR PUBLIC SERVICES" T-SHIRTS

Disposition

No Mover

Whereas PIPSC has ordered T-shirts during the federal election to voice our displeasure with certain government policies; and

Whereas the color of the PIPSC T-shirts are strongly associated with the Conservative Party; and

Whereas PIPSC is asking members to wear these T-shirts during the election campaign; and

Whereas the T-shirts are made in Honduras and not in Canada and do not support local unionized manufacturers;

Therefore be it resolved that PIPSC will choose T-shirt colors that are not associated with any political party; and

Be it further resolved that PIPSC will look into purchasing "Made in Canada" T-shirts manufactured at a Canadian unionized facility.

L-4 POLICY ON BALANCING UNION AND FAMILY LIFE

Disposition

Carried

Whereas part 3 c) of the Policy does not include travel time on a designated paid holiday; and

Whereas part 3 c) was meant to compensate a steward with a paid day of rest when attending a union meeting or travelling to attend a union meeting;

Be it resolved that part 3 c) of the Policy on Balancing Union and Family Life be amended to include travel time in the criteria for eligibility to receive compensation for a day of rest.

Be it further resolved that this amendment take effect immediately.

L-5 CANADA LABOUR CONGRESS (CLC) ANNUAL MEMBERSHIP

Disposition

Withdrawn

Whereas PIPSC AGM delegates approved in 2013 to pay into CLC membership at $561,800 annual membership fee and the actual 2014 spend was $614,353 (Line #79) as per PIPSC Finance Reports, in order to be a part of a broader Canadian union movement and in turn, to also indirectly through the CLC, financially support the 2015 “Anti-Conservative Government” Election campaign. In 2014, the Budget was approved by AGM delegates to increase spending to $678,036 (Line #79) for the 2015 Fiscal Year;

Whereas The regular dues paying members of PIPSC have not seen any indication of being affiliated with CLC in any way, shape or form to date, as no direct email or membership correspondence from CLC has been delivered to members; and with collective bargaining on the horizon with the new Treasury Board of Canada, which will be managed by the Liberal Government, it is imperative for PIPSC to be seen as politically neutral and not show bias towards any political party, in particular, a party that was supported by the CLC;

Whereas In the 2016 proposed PIPSC Budget the amount budgeted to the annual CLC membership is $680,000 and the only members who have benefited to date are the Senior Executives at PIPSC through travel to CLC Convention(s) and also other CLC Conference(s);

Therefore be it resolved that in the proposed financial 2016 PIPSC budget, that line item #79 (expenditure for CLC membership) be removed and that PIPSC terminates membership with the CLC effective January 1st, 2016. Cost savings to the Institute $680,000 / year.

L-6 SMALL PURCHASES OF PIPSC LOGO CLOTHING ITEMS FOR STEWARDS

Disposition

Carried

Whereas making small volume purchases of PIPSC logo clothing items (for example ordering three AFS Group button-down shirts for new Stewards to wear in the workplace) from our national supplier is either not possible or too onerous to be worth the effort; and

Whereas it is more cost effective and less wasteful for Stewards to try on clothing (e.g. shirts) at a local supplier to ensure a good fit before the PIPSC logo is embroidered on them; and

Whereas it is important for Stewards to be visible in the workplace;

Be it resolved that an exception for small volume purchases (fewer than 10 items or $500 in total cost) of PIPSC logo clothing, be added to the policy that all PIPSC logo items must be purchased from the national supplier.

L-7 CREATION OF AN IT WORKING GROUP

Disposition

Withdrawn

Whereas many PIPSC Groups are made up of Information Technology (IT) professionals;

Whereas there is no effective forum to discuss issues related to the IT profession; and

Whereas this profession currently faces important challenges across all the Groups that make it up;.

Be it resolved that the Institute put in place and fund an IT Working Group composed of representatives of all Groups who have IT Professionals within their membership. This IT Working group shall meet the day preceding those of the Advisory Council meetings.

L-8 REGISTRATION PROCESS FOR PIPSC MEETINGS

Disposition

Referred to the Board of Directors

Whereas PIPSC, Regions, and Branches all organize member events such as AGMs, movie nights, BBQs, etc; and

Whereas the current method of members sending an email to register and keeping track is manual, tedious, and error-prone; and

Whereas PIPSC is a professional institute so it is somewhat embarrassing that we don't have a better way to manage event registrations;

Be it resolved that PIPSC commit to investigating if a relatively simple software tool can be written or procured to help with the event registration process. Some desirable features would be:

  • event administration interface for event organizers
  • member self-serve registration and de-registration
  • registration validation to ensure that only invited members can register, i.e., only Ottawa South Branch members can register for Ottawa South Branch events
  • timestamp tracking
  • quotas for events that have a maximum capacity. Once reached, member would be added to waiting list
  • de-registration would automatically trigger the next member on the waiting list to be registered
  • event reminder notifications could be triggered by event organizers
  • registered members presented with optional/mandatory event evaluation/feedback form after the event

L-9 FREQUENCY AND DURATION OF IN PERSON MEETINGS

Disposition

Defeated

Be it resolved that that the 2015 AGM agree to replace one in-person meeting per year of the Board of Directors, Executive Committee, Group Executives, Regional Executives and Standing Committees of the Board, by a reasonable number of teleconference or video conference meetings held during regular work hours effective January 1, 2016.

Be it further resolved that :

  • where it is more cost effective for meetings to be held in person, the use of teleconference or video conference may not be required;
  • where a member living in a remote location is not able to participate using video conference as a result of a lack of internet services, the Institute will make reasonable efforts to provide other alternatives;
  • where additional in-person meetings are required to conduct Institute business, a written request shall be provided to the Executive Committee for approval. Such requests shall not be unreasonably denied.

L-10 POLICY ON BALANCING UNION AND FAMILY LIFE

Disposition

Carried

Whereas the Policy on Balancing Union Activity and Family Life specifies conditions for compensation for meetings on days of rest and includes training that takes place on weekends; and

Whereas PIPSC is in the process of developing on-line training courses for Stewards that would be taken on evenings and weekends;

Be it resolved that Stewards who complete 12 hours of on-line courses will be deemed to have used a day of rest for purposes of compensation for meetings on Days of Rest under the Policy on Balancing Union Activity and Family Life.