OWB Executive Meeting – 15 June 2009

Attendees: John, Charity, Wei, Heng, Liping, Shaochun, Beverley, Juli

Regrets: Jing, Sarwar, Cheryl

Agenda

Summer event planning (Charity et al. – 30 minutes)

Promotional items (All – 5 minutes)

Closed Action Items

Cheryl – reserve picnic site for summer social (latter half of August)

Britannia Park Trolley Station booked, 12:00pm, Saturday, August 29th

Continuing Action Items

John – develop and coordinate agenda for next meeting (early August?)

John – send out notice for next meeting

All – send meeting travel expenses to Shaochun (whether mileage or $3 per bus trip)

John – Work with Lorraine Young at PIPSC to use send out invitation and use on-line registration for summer social

Aim to have invitation sent out ASAP (use last year’s invite as template), with a registration deadline of August 14th.

John – Book caterer/BBQ people for summer social

Awaiting quote from Newport; response forthcoming.

Budget $xxx–$xxx? (out of the total budget mentioned below)

New Action Items

Charity et al. – plan summer social

$xxx budget

Heng – Buy gift cards for use as door prizes:

6 x $xx each

LCBO, Wal-Mart, Rona, Canadian Tire, Cara (i.e. Swiss Chalet/Harvey’s/Milestones/Kelsey’s/Montanas, https://www.caragiftcards.com/eng/index.php), HBC were proposed as stores

Charity – Buy sheet cake, drinks (carbonated, juice, water), Ziploc bags?

Charity – Invite “special guests” to BBQ:

Debi

Paul Godin

Sean

Others?

Liping, Shaochun, Heng – purchase piñatas and candy

Either Wal-Mart or dollar stores, depending on quality and availability.

Heng – Purchase toys for scavenger hunt, other kids prizes

Do once we find out what numbers we’re expecting, and what ages they are. We still have some toys left over from last year, too, so they can be used.

Liping – Bring bat for piñatas

Juli – Book balloon guy for two hours

Beverley – Purchase “super balls”, dollar-store tattoos, and gifts for the “pass the parcel” game

Do once we find out what numbers we’re expecting, and what ages they are.

Notes

Welcome Willem!

Current events list for the BBQ (weather permitting):

BBQ itself

Piñata (full of candy)

Spoon race (using super balls, which the kids can keep)

Three-legged race

Scavenger hunt

“Pass the parcel” type door prizes for children

A package with many, many layers of wrapping paper gets passed from kid to kid (maybe with each taking off a single layer?)

Inside each layer of wrapping paper is a tag that says “gift” or “no gift”: kids get to pick something from a selection of gifts if they get a gift tag

A big prize will be inside the package itself

Door prizes for adults: draw name tags once they’re returned

Thyme and Again may be a good caterer to use for the winter social: they have a good relationship with Groovy Grapes and are very close to the Hall.

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