Ontario Region

Invitation to the 2012 Ontario Region Council

Greetings all,

On behalf of the Institute’s Ontario Region Executive, I am pleased to welcome you as a Delegate to the 2012 Ontario Region Council.

On-line Delegate Registration

Click here to register by Monday March 12, 2012 and submit the information required or you will be replaced by an Alternate. Telephone registrations will not be accepted. Each delegate will receive their confirmation letter by e-mail from the Toronto office during the week of March 19th.

Location and Agenda

This year’s Regional Council will take place on April 13 & 14, 2012 at the Westin Trillium Hotel in Collingwood. Our business agenda includes Ontario Executive elections, changes to the Ontario Constitution and By-Laws (if applicable), resolutions to the PIPSC AGM (if applicable), and reports from committees and elected officers. The draft agenda is posted on the web site.

Ontario By-Law Amendments

The deadline for the submission of changes to the Ontario By-Laws and Constitution is Friday February 24, 2012. Any proposed changes must be forwarded to Heather Yates.

Registration

Registration will begin at 12:00 p.m. on April 13, 2012 in the Panorama foyer, outside of the Whistler ballroom located on the lower level. You will be provided with a binder and delegate’s package. The Council will start at 1:00 p.m.

Salary Compensation

PIPSC will reimburse for up to one day of salary for Regional Council delegates on Friday. Claim forms will be included in your delegate binder or can be accessed and submitted online for direct processing.

Accommodations

If you indicate upon registering on-line your requirement for overnight accommodation on Friday and/or Saturday (if applicable), you will be registered for a room at the Westin Trillium. In keeping with fiscal responsibility, any delegate to this Regional Council who was a delegate to the last Regional Council and failed to provide sufficient notification to staff of cancellation of attendance, will be required to book their accommodations directly with the hotel, and will only be reimbursed on proof of attendance at the Regional Council.

Hotel check in time is 4:00 p.m. and check out is 11:00 a.m.

Meals

The reception and dinner will be held on Friday evening in the Whistler ballroom for delegates and their immediate family. Although observers and their immediate family are welcome to attend, the cost of dinner will be borne by the observer.

All meals which are included in the meeting package provided by PIPSC cannot be claimed by individual members even if you decide not to partake of those meals. The included meals are clearly outlined in the agenda. Our hotel contract includes rooms and specified meals. Except in exceptional circumstances, we must pay for the meals for which we have contracted regardless of whether or not they have been consumed.

Delegates are reminded that no food may be taken outside the dining area and Hotel staff on site will ensure compliance. Meals are available throughout the Hotel for delegate guests and, for Breakfast on Saturday morning, one coupon per delegate will be provided. The Lunch on Saturday will be for delegates only. Note that, aside from the Friday evening meal, guests are responsible for all their own meals.

Parking

Parking will be directly billed to PIPSC. Please note: PIPSC travel policy does not cover valet parking.

Rental Car

Rental car requests require pre-approval through the Toronto office. Please email your request to my attention indicating the total cost of the rental car. Please contact BCD Travel at (866) 768-7624 to obtain this information.

Childcare

Childcare expenses will be paid by the Institute up to a maximum of $75 per day, per household where receipts are obtained.

Once your delegate status has been confirmed by this office, please call BCD Travel at (866) 768-7624 to reserve your rental car, train or airline ticket as soon as possible, if required. The Toronto office will arrange accommodation for all delegates, if requested.

As always, I remain available for any questions or comments that you may have. Please do not hesitate to contact me if you require any additional information.

Looking forward to seeing you in April.

Heather Yates
Office Administrator
PIPSC Toronto Office
(416) 487-1114, Ext. 3727
(416) 487-7268 (fax)

On-line Delegate Registration