MEETING PRAIRIE/NORTHWEST TERRITORIES REGIONAL EXECUTIVE MEETING
HELD AT DELTA CALGARY SOUTH HOTEL START TIME 09:01 END TIME 11:50 DATE September 11, 2009
PERSONS PRESENT
Robert Hunter, Board of Directors
Joanne Bouchard, Regional Vice-president and Northern Manitoba Branch Representative
Barrie Wickware, Secretary-Treasurer
Yash Kalra, Edmonton Branch Representative)
Pamela Kubicz, Winnipeg Branch Representative
Carl Lynn, Saskatoon Branch Representative
Bonny Manz, Regina Branch Representative
Bonnie Pratt, Calgary Branch Representative
Gary Corbett, PIPSC President
REGRETS
CALL TO ORDER
Robert called the meeting to order at 09:01 and welcomed President Corbett to our meeting.
APPROVAL OF September 11, 2009 AGENDA
The agenda as provided was approved. Yash/Carl
APPROVAL OF JULY 04, 2009 MINUTES
The Minutes of the July 04, 2009 were approved. Bonny/Joanne
BUSINESS ARISING FROM THE MINUTES
The resolutions to be presented at the PRC on September 12 will be discussed later.
Barrie advised that the Minutes from our past meetings for the 2008-09 year have been forwarded to be posted on the PIPSC website. It is not known how far back PIPSC will go in posting prior Minutes.
FINANCIAL REPORT
Barrie presented the financial report from July 01, 2009 to August 31, 2009 as sent out prior to the meeting.
Stewart Wong has reviewed the 2008-09 financial statements to be presented at the PRC as Viren Bhatnagar was unable to do so due to illness.
It is recommended and the executive agreed that we should use the PIPSC expense claim form when submitting expenses to the executive for approval.
A motion to receive the financial report was adopted. Barrie/Pam
THE PRESIDENT SPEAKS
Gary explained why he would not be attending the Mystery Dinner Theatre scheduled for Friday evening. Considerable miscommunication took place regarding his attendance at the dinner and even his attendance at the PRC.
Gary advised that it was up to us to the executive to decide who we want to attend such functions and we should then advise the President’s office of our wishes. If the requested guests cannot attend, we are not obligated to accept substitutes unless we wish to do so.
Gary also outlined a number of topics we would cover in his presentation to the PRC.
STEWARDS OF THE YEAR
The only nomination received for Steward of the Year was Ole Jacobsen, an MT in Calgary. Myles McIntosh was his nominator. The regional executive gave its approval to this nomination.
DELEGATES/OBSERVERS TO PIPSC AGM
Robert advised that the Prairie/NWT Region has been allocated 22 delegate seats at the 2009 PIPSC AGM. This is about 1 delegate per 240 members.
The allocation will be as follows:
Winnipeg - 6
Calgary – 4
Edmonton – 4
Saskatoon – 2
Regina – 1
Small Branches – 5
Barrie will contact the unrepresented branches at the PRC to determine their interest in attending either as a delegate or as an observer. (Note: Requests have been received from Northern Manitoba, Northeast Alberta, Lethbridge and Suffield).
Barrie
The executive agreed to send the Regional Secretary-treasurer as an observer. The remaining spots for observers will be offered firstly to small branches and any remaining will be allocated to the list following. Requests for sponsorship of observers includes Calgary – 1, Saskatoon – 1 and Winnipeg – 2.
The deadline for registration is October 02.
The executive endorsed having a breakfast on Friday, November 06. Attendance is mandatory for Prairie/NWT delegates and observers (i.e. no per diem breakfast allowance will be claimable). Attendance by group delegates is optional.
PRAIRIE/NWT 2009 REGIONAL COUNCIL
The resolutions to be presented at the PRC were discussed and clarification was provided by Robert where necessary.
Robert
BOARD REPORT
BALANCE OF 2009
At present we have a bank balance of approximately $25,000. There are sufficient expenses anticipated so that we will receive our full allocation in 2010.
2010 PRAIRIE/NWT REGIONAL COUNCIL
Pending passage of resolutions which will flip the Prairie/NWT Regional Council and the Stewards Council, the 2010 Prairie/NWT Regional Council will be held in Regional on May 28 and 29, 2010 at the Travelodge, south on Albert Street in Regina.
OTHER BUSINESS
No other business was presented at the meeting
NEXT MEETING
The next meeting will be on October 17, 2009 in Winnipeg.
ADJOURNMENT
The meeting was adjourned at 11:50. Pam/Bonny
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