MEETING PRAIRIE/NORTHWEST TERRITORIES REGIONAL EXECUTIVE MEETING
HELD AT WINNIPEG REGIONAL OFFICE
START TIME: 09:15
END TIME: 15:45
DATE: October 17, 2009
PERSONS PRESENT
Robert Hunter, Board of Directors
Joanne Bouchard, Regional Vice-president and Northern Manitoba Branch Representative
Barrie Wickware, Secretary-Treasurer
Yash Kalra, Edmonton Branch Representative
Pamela Kubicz, Winnipeg Branch Representative
Carl Lynn, Saskatoon Branch Representative
Bonny Manz, Regina Branch Representative
Nancy McCune, Lethbridge Branch Representative
Bonnie Pratt, Calgary Branch Representative
Neil Harden, PIPSC Winnipeg Staff
REGRETS
None
CALL TO ORDER
Robert called the meeting to order at 09:15 and welcomed Nancy to the meeting.
APPROVAL OF OCTOBER 11, 2009 AGENDA
The agenda was amended by adding the following:
10.3 PIPSC Staffing
10.4 Hélène Rogers/Guy Viette Fiasco
10.5 Elections
10.6 Roles and Responsibilities of Regional Executive Members
10.7 Role of a Regional Director vis-à-vis a Group Regional Representative.
10.8 Amending the Constitution
The agenda as amended was approved. Carl/Yash
APPROVAL OF SEPTEMBER 11, 2009 MINUTES
The Minutes of the September 11, 2009 were approved as amended. Pam/Bonnie
BUSINESS ARISING FROM THE MINUTES
Branch reports will be sent to all executive members prior to the scheduled meeting.
FINANCIAL REPORT
No financial report was presented as no financial transactions occurred since the last meeting.
ROUND TABLE
Pam reported that the Winnipeg and Southern Manitoba Branch will hold an open house on December 10, 2009 and the Branch AGM is tentatively scheduled for January 21, 2010.
STEWARDS OF THE YEAR
A motion to graciously accept available national funding for attendance of the Steward of the Year at the PIPSC AGM was approved. Bonnie/Nancy
DELEGATES/OBSERVERS TO PIPSC AGM
The allocation of delegate seats will be as follows:
Large Branches - 17
Winnipeg - 6
Calgary – 4
Edmonton – 4
Saskatoon – 2
Regina – 1
Small Branches – 5
Northern Manitoba – 1
Prince Albert – 1
Northeast Alberta – 1
Yellowknife – 1
Lethbridge - 1
A motion to send a fourth observer to the PIPSC was approved. Bonnie/Pam
A motion to send a fifth observer to the PIPSC AGM was defeated. Bonnie/Nancy
Observers
Suffield Branch – David Mackay
Saskatoon Branch – Dean Egland
Calgary Branch – Dany Bouchard
The Prairie Region Secretary-Treasurer
There was a consensus that we should reserve a block of seats on the AGM floor for the Prairie/NWT delegates and observers.
Julie Gagnon is looking after the details of the Friday a.m. breakfast at the AGM. Robert will send out an email with the details,
PRAIRIE/NWT REGIONAL COUNCIL
A review of the 2009 PRC in Calgary was primarily positive. In particular, the Friday evening entertainment and the scholarship presentation were specifically noted. The absence of the National president for portions of the meeting was also noted.
The 2010 PRC will be in Regina on May 27-28 at the Travelodge. Room rates and meals prices are both reasonably prices. The meeting room will be provided at no cost.
The Delta in Regina was not available at the time scheduled for the PRC.
REGIONAL STEWARDS COUNCIL
The Prairie/NWT Regional Stewards Council will be held on September 10-11, 2010 at the Winnipeg Delta.
STEWARD TRAINING
Refer to Appendices “B”, “C” and “D” provided with the agenda for details.
OTHER BUSINESS
Additional information has now been provided regarding the Prairie/NWT Steward of the Year Nominee, Ole Jacobson. Robert provided this additional background information.
Our Minutes are now being posted on the PIPSC website.
Bonnie noted the apparent shortage of Prairie PIPSC staff members during the past year. This would suggest concerns regarding recruitment, working conditions and retention issues. Do we have a responsibility in this regard? Is the leave in this region typical of all offices?
The Hélène Rogers/Guy Viette issues were discussed in light of recent emails that have been distributed. It was the consensus that the best course of action was to follow the advice of the Executive Committee and leave it in their hands.
Should we be looking at our roles and responsibilities as members of the regional executive? These roles and responsibilities are not currently set out in our constitution. This item was deferred to the next meeting.
The role of a regional director vis-à-vis a group regional representative was discussed. Are job descriptions needed? Further discussion will take place at the next executive meeting
Executive
NEXT MEETING
The next meeting will be on December 12, 2009 in Winnipeg
ADJOURNMENT
The meeting was adjourned at 15:45. Yash/Bonnie.
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