PRAIRIE/NORTHWEST TERRITORIES REGIONAL EXECUTIVE MEETING
PIPSC WINNIPEG REGIONAL OFFICE
START TIME: 09:25
END TIME: 15:17
DATE: APRIL 04, 2009
Robert Hunter, Board of Directors
Joanne Bouchard, Regional Vice-President and Northern Manitoba Branch Representative
Barrie Wickware, Secretary-Treasurer
Bill Chow for Yash Kalra, Edmonton Branch Representative)
Pamela Kubicz, Winnipeg Branch Representative
Carl Lynn, Saskatoon Branch Representative
Bonny Manz, Regina Branch Representative
Bonnie Pratt, Calgary Branch Representative
Joe Ahrens, PIPSC Winnipeg Regional Office Staff
CALL TO ORDER
Robert called the meeting to order at 09:25
APPROVAL OF APRIL 04, 2009 AGENDA
The circulated agenda was amended by adding the following:
5 2009 Regional Stewards Council
5.4 Financial Statements
6.4 Lunch and Learn
7 Prairie/NWT Regional Council
12.1 NCR Awards; Presidents Award
12.2 Model Constitutions
12.3 Special Elections
12.4 Regional Executive Vacancy
The agenda as amended was approved. Bill/Carl
APPROVAL OF FEBRUARY 07, 2009 MINUTES
After correcting minor typo errors, the Minutes of the February 07, 2009 were approved. Joanne/Bonnie
BUSINESS ARISING FROM THE MINUTES
Carl will follow-up on the contribution from the Saskatoon Branch toward the gift for Jim Bart. The contribution from the Yellowknife Branch is a wash as Lisa has not submitted an invoice for the shipping charges.
Barrie presented the financial report from July 01, 2008 to March 31, 2009.
The 2009 allotment has been received but the details as to the amount have not been received.
The declining interest income quantity was noted. The March interest income appears to be about 1/20 of 1%.
Barrie will follow up on both of these items.
A motion to receive the financial report was adopted. Barrie/Pam
See attached reports from executive members.
PRAIRIE/NWT STEWARDS COUNCIL
The Prairie/NWT Stewards Council will be held at the Delta Centre Suite Hotel on April 17 and 18, 2009 for 1½ days.
The tentative agenda was provided. It was recommended that the agenda be amended to include a brief description of what the guest speakers will be addressing.
Robert will make his remarks/comments at the end of the council rather than the beginning.
The council will open with a DVD commemorating the life of President Michèle through a pictorial collage. This will be followed by a moment of silence.
The DND stewards will meet on Saturday at noon. The AFS and CS stewards will meet separately within the main meeting room at 16:30 on Friday.
Barrie will meet with the hotel staff to see if more suitable arrangements can be made regarding a hospitality suite.
A cash bar will be available at the Friday evening banquet commencing at 18:00 food service at 18:30. Wine will be provided with the meal. Regional steward awards will follow the banquet.
Retired members who were stewards and members who are interested in becoming stewards will be permitted to attend.
A request from the Calgary AFS Sub-Group for time to have a member make a presentation on competency-based human resource management at the Steward Council was discussed but rejected for several reasons:
- The member is not a steward and will not be a steward before the council takes place. Even if his application were approved, a member cannot become a steward until basic steward training has been completed.
- No amount of time needed to make the presentation was provided.
- The agenda for the council has already been set and there is no additional time available.
- The deadline for attendance at the council has passed. Other late applications have already been rejected.
- Training is provided by PIREA and any variation would have to be approved by them.
PIPSC financial statements for the period ended December 31, 2008 are available on the website. A few copies will be available at the council but there will be no time for discussion of the financial statements.
Steward of the year awards will be:
Current Service: David Cartledge
Long-term service: Lisa Lowman
Executive: Pamela Kubicz and Bruce Seifred
It was noted that we need to receive more information on the nomination forms. We should consider sending an acknowledgement of nominations received. It might be beneficial to make the decisions of awardees an executive meeting sufficiently in advance rather than try to make a decision by conference call.
The Edmonton staff will be invited to attend the Friday evening banquet and the Saturday session of the council.
TRAINING COMMITTEE MEETING UPDATE
The training committee has not met since the previous regional executive meeting.
The first Prairie/NWT regional labour school has concluded and the evaluations were very positive.
A steward training survey will again be distributed at the 2009 stewards council and provision will be made to hand it in at the end of the council.
PRAIRIE/NWT 2008 REGIONAL COUNCIL
The Prairie/NWT Regional Council will be held in Calgary at the Delta South on September 11 and 12, 2009.
Carol McQuarrie is working on the agenda.
The entertainment for Friday evening will be a murder mystery theatre. It is possible to upgrade the event and personalize it at a reasonable additional cost. A cash bar will be available. Bonnie will prepare a budget and forward it to the executive.
Pam and Christine will coordinate the hospitality suite. The move toward a healthier food menu in the hospitality suite will be continued.
Attempts to coordinate travel to and from the airport as well as to and from the theatre in order to reduce cab fares will be attempted.
The executive training course can be reduced to half a day. Linda Martel (Carrier), Head of member services, and /or Grace Chychul may do the presentation. A decision is needed by our July meeting.
Delegates will be determined by the May 31, 2009 membership list, not including RANDS. Regional executive members can attend in addition to the delegate limit.
AL Dunbar will be requested to be the parliamentarian. (Note: Al has accepted.)
Bonnie Pratt agreed to chair the council.
2010 DATES FOR STEWARDS COUNCIL AND REGIONAL COUNCIL
As a result of the year-end change by PIPSC to December 31, it is likely that a motion to change the Prairie region to December 31 will be made at the Regional Council. If this motion is passed, it is likely that the Regional Council will be switched to the spring and the Stewards Council to the fall. The Regional Council would be held in Regina on April 16 and 17, 2010 and the Stewards Council will be in Winnipeg in September.
Election of PIPSC President
Pam advised that the presidential candidates will be available by April 22.
In the future, the period from the closure of nominations to the election date will be extended to five months so that the candidates will have an opportunity to make themselves known.
June 17 will be the deadline for receipt of ballots and the count will take place on June 18.
PIPSC FINANCES AND BUDGETS
The financial statements for the eight month period ended December 31, 2008 and there is a surplus. This is the result of 2,000 more members than anticipated and expenses being lower than budgeted.
The 2010 budgets are currently being worked on to be presented at the next meeting of the finance committee.
Both the AFS and CS Groups have signed tentative agreements and will be put put to ratification by the membership in the near future.
A new NCR award is being considered to be presented to an “average” steward. It is not known at this time how such a steward will be chosen. Robert will bring back further details when available
A new President’s Award will be available for application on April 15.
New model constitutions have been prepared and will be available on the PIPSC website at a future date.
The special election for the president is reported under Board Report above.
The vacancy created by Lisa Lowman moving to Vancouver will be left vacant until the Regional Council in September.
The next meeting will be in Winnipeg on July 04, 2009.
The meeting was adjourned at 15:17. Bill/Bonnie