QUEBEC REGION STEWARD OF THE YEAR
The Steward of the Year Award reflects the Institute's commitment to recognizing its stewards' involvement and service. The selection process is based on objectivity, transparency and fairness.
STEWARD OF THE YEAR AWARD (PRIX JACQUES CARON)
The Steward of the Year Award is also called the Prix Jacques Caron to honour the memory of the veterinarian by that name who was a PIPSC steward from 1988 to 2002 and a very active member. The award recognizes the work, initiative, service and exceptional accomplishments a steward carries out for his or her colleagues in order to promote PIPSC. It also acknowledges the steward’s exceptional involvement in his or her union responsibilities.
The award is a gift worth approximately $200 and a certificate of appreciation. The winner's name is also engraved on a permanent plaque at the PIPSC Montreal Regional Office.
In the Quebec Region, a steward can only win this prize once.
1. PRESENTATION CEREMONY
The Quebec director, as chair of the selection committee, announces the winner during the Steward Council, usually held in September every year.
The award includes all-expenses-paid participation for the steward and his or her spouse at the PIPSC AGM, the national meeting during which the award is officially presented (currently a glass stylized trophy engraved with the steward's name).
2. CALL FOR NOMINATIONS
The Quebec Regional Council Executive Committee is now accepting nominations for the 2012 Steward of the Year Award. Starting next year, this call for nominations will begin in early January.
Just for this year, you have until July 31, 2012, at 5 p.m. to send in your nominations. After this year, the deadline will be March 31 at 5 p.m.
Nominations must be sent by regular mail or fax to the regional office, attention of the regional council secretary (Anne Renaud or by fax at 1.800.288.0494) or e-mailed directly to the secretary (Rejean Michaud).
3. PRESENTATION OF NOMINATIONS
- Eligibility: all duly-accredited current stewards with two or more years of experience are eligible for nomination.
- Form: candidates are nominated for the award using the Quebec Region nomination form.
- Signers: two regular and/or retired PIPSC members in good standing (Quebec Region) sign the nomination.
4. RECEPTION OF NOMINATIONS
The Quebec Regional Council secretary receives nominations for the award and ensures compliance with the above-mentioned submission deadline.
The secretary acknowledges receipt of nomination forms from signers via regular mail, e-mail or fax.
After the nomination deadline and before sending the forms to the selection committee, the secretary makes copies of them and deletes any reference on those forms to the candidate's name and signers’ names and then assigns a number to each candidate.
Upon receipt of the winning number for the award designated by the selection committee, the secretary reveals the winner's name to the Quebec director.
5. SELECTION COMMITTEE
The Quebec director and two past winners of the Prix Jacques Caron make up the selection committee.
First, each committee member individually evaluates each of the numbered forms submitted. Then the committee meets to pool the results of their work and determine the winner.
To support its decision, the committee is granted complete latitude to consult individuals, such as labour relations officers, and constituent bodies.
6. SELECTION CRITERIA
While referring to the following selection criteria, describe how the candidate has distinguished himself or herself (accomplishments and contributions), and point out the candidate’s exceptional attributes (innovation, challenges taken on, creativity, impacts, etc.) and provide supporting examples (refer to anonymous cases, that is, grievances, harassment, discrimination, health and safety, dismissal, etc.).
- Steward's commitment and outreach in his or her working environment and with the membership: description of steward’s experience while specifying accomplishments (based on the steward’s assigned roles)
- Role as a recruiting officer in relation to new members and Rand members (publicizes PIPSC and stewards’ duties and establishes a steward team in his or her workplace)
- Role as advisor and support person for members in grievance filing and documentation (grievance files)
- Role as a champion for interests, needs and individual or collective rights in relation to authorities, for compliance with the collective agreement, working conditions, health and safety rules, etc.
- Role as a disseminator of relevant information on various subjects related to working conditions, policies, negotiations and PIPSC information (communication methods: maintaining a bulletin board, etc.)
- Role as a mediator seeking solutions to improve working conditions and labour relations
- Active participation (responsibilities) and collaboration with other authorities:
- Branch, Group and Sub-Group Executives and Regional Council
- Consultation and bargaining teams
- Local, regional and national committees, for example: union-management relations, occupational health and safety, employment equity, training, bylaws and regulations, finance, etc.
7. RATING SYSTEM
The selection committee will assign and distribute points in the following manner:
80 points for the steward's accomplishments and contributions related to his or her commitment and outreach in the steward’s working environment and with the membership
20 points for the steward's participation and accomplishments in relation to other authorities
HELPFUL DOCUMENTS FOR FILLING OUT THE NOMINATION FORM:
Role of the Steward
Responsibilities of the Steward
Call for Nominations